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Save your presentation in a different format. Test accessibility with a screen reader. The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. To find missing alternative text, use the Accessibility Checker. Use the Accessibility Checker to find slides that have possible problems with reading order.

A screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear. Set the reading order of slide contents. Use built-in slide designs for inclusive reading order, colors, and more. To determine whether hyperlink text makes sense as standalone information, visually scan the slides in your presentation.

Tip: You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink. Turn on the Color filter switch, and then select Grayscale. Visually scan each slide in your presentation for instances of color-coding. People who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors. Use an accessible presentation template.

To find insufficient color contrast, use the Accessibility Checker. Strong contrast between text and background makes it easier for people with low vision or colorblindness to see and use the content.

Use accessible font color. To find slides that do not have titles, use the Accessibility Checker. People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want.

Give every slide a title. Hide a slide title. If you must use tables, create a simple table structure for data only, and specify column header information. To ensure that tables don’t contain split cells, merged cells, or nested tables, use the Accessibility Checker. Use table headers. To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible.

Make videos accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing. Subtitles typically contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen.

Video description means audio-narrated descriptions of a video’s key visual elements. These descriptions are inserted into natural pauses in the program’s dialogue. Video description makes video more accessible to people who are blind or have low vision. Include accessibility tags to PDF files you create from your presentation.

The tags make it possible for screen readers and other assistive technologies to read and navigate a document. Top of Page. The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across.

It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear. In PowerPoint, the Accessibility Checker runs automatically in the background when you’re creating a document. If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar.

The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go to Improve accessibility with the Accessibility Checker. Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents. With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker.

For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues. The following procedures describe how to make the slides in your PowerPoint presentations accessible. For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.

They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter. One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn’t visible. A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which.

Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the “Use the Accessibility ribbon to title a slide” section. You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content.

For instructions, go to Title a slide and expand the “Put a title on a slide, but make the title invisible” section. If you want all or many of your slide titles to be hidden, you can modify the slide master. For instructions, go to Title a slide and expand the “Systematically hide slide titles” section. If you’ve moved or edited a placeholder on a slide, you can reset the slide to its original design.

All formatting for example, fonts, colors, effects go back to what has been assigned in the template. Restoring the design might also help you find title placeholders which need a unique title. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset.

Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide.

Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane. For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane.

PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects.

To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see. For more info, go to Video: Use accessible colors and styles in slides. Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation.

In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size.

This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices. If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:. If you have hyperlinks in your table, edit the link texts, so they make sense and don’t break mid-sentence. Make sure the slide content is easily read with Magnifier. Screen readers keep track of their location in a table by counting table cells. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table.

Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos.

In alt text, briefly describe the image, its intent, and what is important about the image. Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner.

Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, “a graphic of” or “an image of. Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide.

In alt text of such images, mention the existence of the text and its intent. PowerPoint for PC in Microsoft automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud. Always check the autogenerated alt texts to make sure they convey the right message. If necessary, edit the text.

For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually. For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint.

In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. To correct the spelling, right-click the word and select from the suggested alternatives.

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To help ensure an efficient validation process, if your add-in supports Single Sign-On, you must provide certification test notes explaining how your add-in uses SSO and what functionality in the add-in uses it. This information is required to ensure the validation team can test the fallback implementation. Add-ins that contain custom functions must support add-in commands. This is to ensure that users can easily discover your add-in. After an add-in is approved using the EquivalentAddins tag in the manifest, all future updates to the add-in must include this tag.

This tag ensures that your custom functions save in XLL-compatible mode. To help ensure an efficient validation process, if your add-in contains custom functions, you must provide certification test notes for at least one custom function to validate them on submission.

Refer to the Teams store validation guidelines to get a better understanding of these policies and to increase the likelihood of your app passing the Microsoft Teams store validation process.

Teams app names must not copy or mimic the title of an existing Teams app or other offer in the commercial marketplace. All content should be suitable for general workplace consumption. Apps must be collaborative and designed for multiple participants. Apps catering to team bonding and socializing needs of Microsoft Teams users may be published. Such apps should not require intense time investment or perceptively impact productivity. Teams apps must focus on the Teams experience and must not include names, icons, or imagery of other similar chat-based collaborative platforms or services unless the apps provide specific interoperability.

If your app requires an account or service, you must provide a clear way for the user to sign in, sign out, and sign up across all capabilities in your app. Teams apps that depend on authentication to an external service to allow content sharing in channels, must clearly state in their help documentation or similar location how a user can disconnect or unshare any shared content if the same feature is supported on the external service.

The ability to unshare the content does not have to be present in the Teams app, but the process should be clearly documented, and the documentation should be accessible from within the app. Financial transaction details must not be transmitted to users through a bot interface.

Apps may only receive payment information through a user interface linked to a secure purchase API. Apps may only link to secure payment services if the link is disclosed in the App’s terms of use, privacy policy, app description, and any profile page or associated website before the user agrees to use the app.

No payment shall be made through an app for goods or services prohibited by General policy Domains outside of your organization’s control including wildcards and tunneling services cannot be included in the valid domains of your manifest, except in the following conditions:. App packages must be correctly formatted and conform to the latest release of the manifest schema.

Apps may not launch functionality outside of the Microsoft Teams app experience without the explicit permission of the user.

Compatibility: Teams apps must be fully functional on the latest versions of the following operating systems and browsers:. For other unsupported operating systems and browsers, apps must provide a graceful failure message. Teams apps must follow Teams tab design guidelines without impeding the customer experience within the host application. Teams apps must follow Teams bot design guidelines without impeding the customer experience within the host application. Bot information in the app manifest must be consistent with the bot’s Bot Framework metadata bot name, logo, privacy link, and terms of service link.

Bots must not spam users by sending multiple messages in short succession. Avoid multi turn conversations in a bot response. Bots in collaborative scope must send a welcome message on first launch if the app has a complex configuration workflow. Welcome message must follow Bot welcome message guidelines. Teams apps must follow Teams messaging extension design guidelines without impeding the customer experience within the host application.

Do not add domains that are outside your control either absolute URLs or wildcards. For example, yourapp. Teams apps must follow Teams task module design guidelines without impeding the customer experience within the host application. Task modules should not embed an entire app. Task modules should only display the components required to complete a specific action. Teams apps must follow Teams meeting extension design guidelines without impeding the customer experience within the host application.

Teams meeting apps must provide a responsive in-meeting experience aligned with the Teams meeting experience.

If an app offers a pre-meeting or post-meeting experience, these must be relevant to the meeting workflow. In-meeting experience must not take users outside the Teams meeting for core experiences. Apps must provide value beyond only offering custom Together Mode scenes in Teams meetings. The following additional requirements apply for Teams apps linked to a Software as a Service SaaS offer.

Users must be able to complete the end-to-end purchase flows with adequate information at each step. Admin users must be able to complete end-to-end bulk purchase flows from the Microsoft Teams Admin Center. After successful purchase and assignment of licenses, your offer must provide enough value to justify the purchase and users must have access to the subscribed plan features in Teams. For testing purposes, your Teams app submission to Partner Center must include an end-to-end E2E functional document, linked SaaS offer configuration steps, and instructions for license and user management as part of the Notes for Certification.

Teams apps must complete Publisher Attestation in Partner Center. If the solution requires full trust formerly known as high trust permissions, you will need to follow the guidelines from this Developer Blog post. Add-ins designed for the modern SharePoint experience are not required to support the classic SharePoint experience. If your add-in supports only the classic experience, you must include that limitation in your add-in description.

Add-ins must not have remote debugging settings enabled. The manifest for your add-in must not include the DebugInfo element. SharePoint Framework solutions can request any permissions with the solution manifest. High permissions requests will need to be justified and clarified as part of the solution submission process. Solutions are only required to be tested in the non-root site of a modern SharePoint site.

Response times must be reasonable. Responses that take more than three seconds must display a loading message or warning. Offers should include the E2E functional document. Alternatively, SPFx solution functionality demonstration video links can be included in the Notes for Certification. It must be compatible with supported operating systems, browsers, and devices for Power BI, including touch-only devices without a physical keyboard or mouse.

All visuals must support the context menu right click menu. You can learn more about the context menu here. Your visual must support the core functions of Power BI for that visual type, including but not limited to pinning to dashboard, filtering focus mode, and formatting various data types.

Your visual must not launch functionality outside of the visual experience without the explicit permission of the user. Your visual must not prompt a user to disclose the credentials of a Microsoft identity for example, Microsoft formerly called Office or Microsoft Azure Organizational Account, Microsoft Account, or Windows Domain Account except through Microsoft approved OAuth flow, where your visual is authorized to act on behalf of the user.

Your visual may not open pop-up windows unless they are triggered by explicit user action. Power BI visuals must be accompanied by a sample file in. The version and content of the. For the best user experience, consider adding Hits and Tips for using the visual to the sample file.

Your source code should be readable, maintainable, expose no functionality errors, and correspond to the provided visual’s package. Your source code should comply with all security and privacy policies. Source code must be safe and not pass or transmit customer data externally. Running visual development related commands on top of your visual source code should not return any errors.

Visual consumption should not expose any errors or failures and must ensure the functionality of any previous version is preserved.

Power BI Visual additional certification does not apply automatically to updated visuals. All updates to certified Power BI Visuals must also be certified as part of the submission process. Visuals that rely on access to external services or resources are not eligible to be certified Power BI visuals. You may submit duplicate versions of visuals to the Marketplace: a non-certified version that uses external services or resources, and a certified version that does not use external services or resources.

The offer that accesses external services or resources must clearly state so in the description. To ensure customers have an accurate understanding of your offer, please follow these additional listing requirements for Power BI App offers.

Descriptions and summaries should not use the deprecated term “content packs”. New app offers may use the term “template apps”. Sample data is not supported for new not yet published offers. Offers must be able to connect with customer data. For more information on any of the following marketing requirements, please see the marketing validation checklist.

Offer listings and all linked information, including any landing pages, graphics, documentation, and support options may be presented in languages other than English. If the listing is presented in a language other than English, a.

See Language, branding, and Microsoft images. Microsoft trademarked imagery including the Microsoft, Dynamics, and Business Central logos may not be used. See Language and branding. See Offer name. Offer summaries must summarize the value proposition of your offer in one short and concise sentence. Preparation Options for Microsoft DP Exam It is recommended that the students use the resources available on the Microsoft website to prepare for their exam.

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